SayPro Budget Approval Letter

Below is a professional SayPro Budget Approval Letter for Goods Procurement, which can be issued by the Finance or Strategic Partnerships Office to confirm allocated funding for a specific procurement request.

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📄 SayPro Budget Approval Letter

For Goods Procurement

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SayPro Strategic Partnerships Office
[SayPro Address]
[City, Province]
📧 procurement@saypro.org | 🌐 www.saypro.org
📅 Date: [DD/MM/YYYY]

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To:
[Requestor’s Name]
[Position/Department]
SayPro
[Project Name or Code]

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Subject: Budget Approval for Goods Procurement

Dear [Requestor’s Name],

This letter serves as formal confirmation that budget approval has been granted for the procurement of goods as outlined in your submitted Goods Request Form dated [insert date].

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🧾 Procurement Details

• Procurement Title: [e.g., Supply of Hygiene Kits for Outreach Program]
• Department / Project: [e.g., Community Health Division / Project HOPE]
• Goods Category: [e.g., Sanitation, Educational, Medical, etc.]
• Estimated Total Cost: [ZAR/USD] [Amount]
• Budget Line Code: [e.g., GH-034-2025]
• Funding Source: [e.g., Internal Project Budget, Donor Grant – XYZ Foundation]
• Procurement Period: [Start Date] to [End Date]
• Supplier(s) (if identified): [Optional – include shortlisted/preferred vendors]

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✅ Approval Status

Your request has been reviewed and approved based on:

• Availability of funds within the relevant budget line
• Alignment with SayPro procurement policy and project objectives
• Compliance with internal goods requisition procedures

You are authorized to proceed with the procurement process in coordination with the SayPro Procurement Unit, ensuring all supplier evaluations, quotations, contracts, and delivery documentation are properly completed and submitted.

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Please retain this letter for your records and include a copy in your procurement documentation package.

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Sincerely,
[Name of Approver]
[Title – e.g., Head of Finance / Strategic Partnerships Officer]
SayPro

🖊 Signature: _________________________
📅 Date: _____________________________

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📎 Attachments (if applicable):

• Approved Goods Request Form
• Budget Summary Sheet
• Procurement Plan/Timeline

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