SayPro Website Setup for the SCSPR-31 event:
20. SayPro Website Setup
To ensure seamless communication, accessibility, and professional presentation of the SCSPR-31 event, SayPro will establish a dedicated section on its website. This centralized digital hub will host all essential resources, including event details, documents, registration forms, and learning materials. It will serve as the primary access point for both internal participants and external attendees.
Objectives of the Website Setup
- Provide a centralized location for all SCSPR-31-related content.
- Facilitate easy registration and event participation.
- Enable real-time access to documents, templates, and learning resources.
- Promote SayPro’s strategic healthcare partnership initiatives to a wider audience.
Key Website Components
1. Event Landing Page
- Overview of SCSPR-31
- Event purpose, objectives, and theme
- Dates, format (in-person or virtual), and time zones
- Highlight Sections
- Keynote speakers
- Panel topics and featured partners
- Innovation showcase teasers
- Call to Action: Register, Download Agenda, Contact Us
2. Registration Portal
- Custom Registration Form capturing:
- Name, organization, role
- Areas of interest (e.g., medical tech, policy, partnerships)
- Consent for data use and communication
- Auto-Confirmation Email with event details and calendar invite
- Admin Dashboard for SayPro team to track registrations and participant types
3. Document Repository
Secure, organized access to:
- Medical partnership proposals
- Research and insights reports
- Presentation templates and speaker guidelines
- Partnership agreement samples
- Event agenda and schedules
- Feedback survey forms
Note: Files should be in downloadable formats (.pdf, .pptx, .docx) and organized by folder/tag.
4. Learning Materials Library
- On-demand videos or pre-recorded sessions
- White papers and policy briefs
- Case studies from SayPro’s strategic medical engagements
- Partner spotlight articles and innovation features
5. Live Event Access (if virtual)
- Embedded links to live-streaming platforms (Zoom, Teams, or others)
- Chat or Q&A integration
- Breakout room access for workshops
- Event countdown and real-time updates
6. Post-Event Archive
- Session recordings (if applicable)
- Post-event reports and summaries
- Photo galleries or media recaps
- A link to the feedback and evaluation form
Website Access and Management
- Access: Open to invited attendees and the public (or restricted via login, depending on event format).
- Maintenance: Managed by SayPro’s IT & Communications Team.
- Launch Date: At least 3 weeks before the event.
- Updates: Continuous updates leading up to and during the event.
Expected Outcomes
- Enhanced user experience for participants accessing resources and joining sessions.
- Streamlined coordination of registrations, materials, and event logistics.
- Increased visibility of SayPro’s leadership in medical partnerships and innovation.
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