SayPro SCSPR-71 titled “Post-event Reporting”, outlining how to capture outcomes, assess impact, and improve future initiatives through systematic feedback and analysis.
SayPro Post-event Reporting
Objective:
To evaluate the success and impact of the SayPro Monthly April SCSPR-71 event by collecting participant feedback, tracking key outcomes, and summarizing insights into a comprehensive report for internal and partner use.
1. Feedback Collection
Tools & Channels:
- Digital Feedback Surveys (via Google Forms, Typeform, or integrated platform)
- Speaker/Partner Evaluation Forms
- Post-session Polls (for breakout sessions or panels)
- Email Follow-ups for high-value contributors or VIP attendees
Sample Survey Questions:
- How relevant and insightful were the session topics?
- Which technology or partnership presentation stood out to you?
- Were your expectations for networking or collaboration met?
- What areas can be improved in future events?
- Would you be interested in future SayPro partnership opportunities?
Survey Distribution: Immediately after the event, with a reminder 2–3 days later
Goal: Achieve a response rate of at least 60% of registered participants
2. Key Outcomes to Track
| Outcome Category | What to Measure |
|---|---|
| New Partnerships | Number of partnerships initiated, MoUs signed, or collaboration discussions started |
| Ideas & Innovations | Notable proposals, pilot ideas, or solutions shared during the event |
| Participant Engagement | Attendance rate, session participation, Q&A involvement |
| Content Impact | Most viewed/downloaded presentations or whitepapers |
| Operational Feedback | Technical issues, platform usability, event pacing |
3. Final Report Structure
| Section | Contents |
|---|---|
| Executive Summary | Overall event goals and outcomes |
| Attendance & Participation | Numbers, demographics, and engagement insights |
| Key Learnings & Highlights | Major takeaways, panel insights, system trends discussed |
| Partnership Outcomes | Summary of confirmed or initiated partnerships |
| Feedback Analysis | Visual and narrative summary of survey results |
| Recommendations for Improvement | Actionable suggestions for the next SCSPR event |
| Annexes | Speaker list, agenda, participant list (if applicable), survey forms |
Deadline for Final Report Submission: April 26, 2025
Format: PDF and editable Word/Google Docs version
Recipients: SayPro leadership, partner organizations, internal teams
Follow-up Actions
- Email thank-you notes and post-event materials (recordings, reports, slides)
- Schedule debrief session with internal team
- Launch partner follow-ups for next-stage collaborations
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