SayPro Event Registration Template, designed for efficient data collection and smooth participant onboarding for the SCSPR-31 event.
25. SayPro Event Registration Template
The SayPro Event Registration Template is a standardized form used to capture all necessary participant information in a professional, organized, and accessible manner. It supports the administrative team in managing attendee data, customizing session communications, and facilitating networking opportunities during SCSPR-31.
Purpose
- Collect accurate participant information in advance of the event
- Identify session preferences and areas of interest
- Enable personalized communications and curated matchmaking
- Maintain a central database of all attendees for logistics, analytics, and follow-up
Format Options
- Digital Form (preferred): Google Forms, Microsoft Forms, or an embedded website form
- Printable Version (if needed): Editable PDF or Word document
Template Fields and Structure
| Section | Field | Description |
|---|---|---|
| Personal Details | Full Name | First and last name |
| Job Title | Professional role or position | |
| Organization | Name of company, institution, or agency | |
| Email Address | Used for communication and event access | |
| Phone Number | Optional, for urgent updates | |
| Professional Background | Sector | (Dropdown) e.g., Healthcare Provider, MedTech, NGO, Academia, Government |
| Country/Region | Geographic location | |
| Session Preferences | Key Sessions of Interest | (Checkbox) Select from list of scheduled sessions |
| Preferred Topics | (Multi-select) e.g., Medical Innovation, Public Health, AI in Healthcare | |
| Interest in Partnering | (Yes/No) Would you like to be matched with potential collaborators? | |
| Additional Info | Dietary or Accessibility Needs | (Optional) For in-person event accommodations |
| How Did You Hear About This Event? | (Dropdown) Email, Website, Referral, Social Media | |
| Consent & Data Agreement | Checkbox for agreeing to SayPro’s data use and privacy policy |
Submission and Access
- Submission Deadline: At least 5 days before the event
- Data Handling: Collected information is stored securely in SayPro’s CRM or event database
- Team Access: Event planning, communications, and matchmaking teams can access the responses for coordination
Benefits of Using the Registration Template
- Improved data accuracy and participant tracking
- Streamlined logistics for both physical and virtual attendees
- Enhanced session planning based on participant interests
- Stronger engagement through personalized follow-up and content targeting
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