SayPro Facilitate Collaboration Initiative
Objective: Organize Two Knowledge-Sharing Workshops/Webinars
Focus Area: Accreditation & Human-Focused Project Implementation
Lead Department: SayPro Strategic Partnerships & Accreditation Support Office
Purpose
To strengthen collaboration, knowledge sharing, and capacity building among SayPro’s accredited partners by hosting at least two virtual or in-person workshops/webinars. These sessions will serve as platforms for exchanging best practices, discussing common challenges, and promoting innovation in accreditation and human-centered project delivery.
Planned Activities
1. Workshop/Webinar Planning & Coordination
Tasks:
- Identify key topics based on partner feedback and project trends
- Confirm internal and external expert facilitators
- Choose platform (Zoom, MS Teams, or physical venue)
- Develop and distribute event agenda, invitations, and registration forms
Deliverables: 📅 Workshop Agendas & Speaker Lineups
📝 Registration Forms & Promotional Materials
2. Proposed Workshop Themes & Topics
Workshop 1: “Strengthening Accreditation in Human-Centered Projects”
Target Date: 15 May 2025
Key Topics:
- Overview of SayPro Accreditation Standards
- Common gaps and how to avoid them
- Partner case studies on successful accreditation outcomes
- Interactive Q&A with SayPro Accreditation Review Committee
Workshop 2: “Project Implementation Excellence & Best Practices”
Target Date: 12 June 2025
Key Topics:
- Monitoring and Evaluation (M&E) for accredited projects
- Community engagement strategies
- Partner roundtable: What’s working on the ground
- Tools for ensuring sustainability and compliance
3. Partner Engagement & Participation
Tasks:
- Send invites to all current accredited partners and prospects in review stage
- Encourage partners to share insights or submit case studies for presentation
- Create pre-event surveys to tailor content to partner needs
Deliverables: 📢 Invitation Email Campaign
📊 Pre-Workshop Feedback Survey Report
4. Execution & Facilitation
Tasks:
- Host and moderate both sessions with SayPro facilitators and guest speakers
- Include breakout sessions or group discussions where possible
- Record sessions for partners unable to attend live
Deliverables: 🎥 Recorded Webinar Sessions
🗣️ Partner Participation Reports
5. Post-Event Follow-Up
Tasks:
- Share workshop materials, slides, and recordings
- Gather post-event feedback and suggestions
- Publish a short report or blog on key insights and outcomes
- Identify opportunities for follow-up collaborations or learning series
Deliverables: 📘 Post-Workshop Summary Report (per session)
📬 Thank You & Feedback Email to Attendees
Success Indicators
- ✅ Minimum of two (2) well-attended workshops hosted
- 🎯 At least 50% of current partners in attendance
- 🧠 Active knowledge exchange with at least 4–6 partner contributions/case studies
- 📈 Improved partner readiness scores in post-event evaluations
Support & Coordination Team
- Lead Coordinator: Strategic Partnerships Officer
- Technical Host: SayPro IT & Digital Events Team
- Content Lead: Head of Accreditation & Quality Assurance
- Partner Engagement: Liaison Officers from each region
Let me know if you’d like support with:
- A branded event flyer
- Workshop slide deck templates
- Follow-up blog or newsletter content
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