Objective:
This template serves as a detailed guide for structuring the event agenda, ensuring smooth flow, clarity of session timings, topics, and speaker details. It helps all stakeholders (attendees, speakers, organizers, and sponsors) stay informed and prepared.
Event Title:
SayPro Monthly January Event 2026
Subheading: A Comprehensive Overview of Retail, Exhibition, and Event Management
Event Date:
January 25-27, 2026
Event Location:
Venue Name & Address
Event Contact Information:
- Event Manager: Name, Contact Information
- Technical Support: Name, Contact Information
Day 1: January 25, 2026
| Time | Session Title | Speaker(s) | Description |
|---|---|---|---|
| 8:00 AM – 9:00 AM | Registration & Networking Breakfast | Event Team / Host | Attendees check in, grab materials, and network over breakfast. |
| 9:00 AM – 9:30 AM | Welcome & Opening Remarks | SayPro CEO | Welcome address and overview of the event’s objectives. |
| 9:30 AM – 10:30 AM | Keynote: Future of Retail & Exhibitions | John Doe, Industry Expert | A vision for the evolving retail and exhibition landscape. |
| 10:30 AM – 11:00 AM | Networking Break | N/A | Coffee, snacks, and informal networking session. |
| 11:00 AM – 12:30 PM | Session 1: Maximizing Exhibition ROI | Jane Smith, Event Manager | Best practices for optimizing exhibition setups and lead capture strategies. |
| 12:30 PM – 1:30 PM | Lunch Break | N/A | Lunch and informal networking. |
| 1:30 PM – 3:00 PM | Session 2: Product Launch Strategies | Emily Roberts, Product Marketing Director | How to successfully launch a product at trade shows and exhibitions. |
| 3:00 PM – 3:30 PM | Networking Break | N/A | Light snacks and informal networking session. |
| 3:30 PM – 5:00 PM | Panel Discussion: Event Management Trends | Panelists from Event Agencies, Exhibitors | Industry experts discuss the latest trends in event management and exhibition technologies. |
| 5:00 PM – 6:00 PM | Evening Reception | All Attendees | Relax and connect with speakers, sponsors, and fellow attendees. |
Day 2: January 26, 2026
| Time | Session Title | Speaker(s) | Description |
|---|---|---|---|
| 8:30 AM – 9:00 AM | Registration & Morning Coffee | Event Team | Morning check-in and light networking with coffee. |
| 9:00 AM – 10:30 AM | Session 3: Enhancing Attendee Experience | Robert Lee, Exhibition Designer | Explore innovative strategies to engage attendees and create memorable experiences. |
| 10:30 AM – 11:00 AM | Networking Break | N/A | Coffee and snacks, networking opportunities. |
| 11:00 AM – 12:30 PM | Session 4: Marketing Your Exhibition Success | Samantha Miller, Digital Marketing Expert | Learn how to leverage digital marketing tools and platforms to promote your exhibition and booth. |
| 12:30 PM – 1:30 PM | Lunch Break | N/A | Lunch and networking. |
| 1:30 PM – 3:00 PM | Session 5: Managing Strategic Partnerships in Events | Michael Johnson, Strategic Partnerships Manager | Best practices for cultivating and managing strategic partnerships during exhibitions and events. |
| 3:00 PM – 3:30 PM | Networking Break | N/A | Light refreshments and networking. |
| 3:30 PM – 5:00 PM | Workshop: Event Technology for Seamless Execution | Tech Experts from SayPro | Hands-on workshop to explore the latest event technology and tools for efficient event execution. |
| 5:00 PM – 6:00 PM | Evening Networking Mixer | All Attendees | Casual networking and relaxation after a full day of sessions. |
Day 3: January 27, 2026
| Time | Session Title | Speaker(s) | Description |
|---|---|---|---|
| 8:30 AM – 9:00 AM | Registration & Morning Coffee | Event Team | Final day check-in with coffee. |
| 9:00 AM – 10:30 AM | Session 6: Leveraging Social Media for Event Promotion | Lisa Green, Social Media Strategist | Best practices for using social media to create buzz and excitement leading up to and during an event. |
| 10:30 AM – 11:00 AM | Networking Break | N/A | Coffee and snacks with informal networking. |
| 11:00 AM – 12:30 PM | Session 7: Event Budgeting & Cost Control | David Clark, Financial Expert | Learn how to effectively manage event budgets, track expenses, and control costs. |
| 12:30 PM – 1:30 PM | Lunch Break | N/A | Lunch and casual networking. |
| 1:30 PM – 3:00 PM | Session 8: Post-Event Follow-Up & Lead Nurturing | Rachel Adams, Sales Manager | Strategies for converting leads into long-term customers after the event is over. |
| 3:00 PM – 3:30 PM | Closing Remarks & Event Wrap-Up | SayPro Event Director | Closing thoughts, thank yous, and a preview of upcoming events. |
| 3:30 PM – 4:00 PM | Networking & Farewell | All Attendees | Final networking opportunity before event conclusion. |
Event Notes:
- Speaker Profiles:
Brief bios of each speaker should be shared ahead of time on the event website or in the event program booklet. - Session Resources:
Attach any slides, handouts, or downloadable resources related to each session. - Special Sessions:
Consider offering workshops or Q&A sessions for deeper engagement with speakers. - Event App/Platform:
Ensure all attendees have access to an event app or website to check the agenda, speaker details, and live updates.
Conclusion:
This SayPro Event Agenda Template ensures all event participants are well-informed and that each session runs smoothly. By providing clear times, session descriptions, and speaker information, it ensures that attendees have an organized experience while allowing your team to keep track of event flow and logistical needs.
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