SayPro Website Setup Event Registration Page

Objective: Ensure that the event registration page is live and updated by January 12, 2026.

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Task 1: Design Event Registration Page

Deadline: January 5, 2026

1. Define Event Details:
   • Clarify the event’s purpose, schedule, location (virtual or physical), and any important deadlines.
   • Include details on the target audience and expected outcomes.
2. Page Layout and Design:
   • Create a visually appealing design for the event registration page that aligns with SayPro’s brand identity (e.g., logo, color scheme, fonts).
   • Ensure the design is user-friendly and mobile-responsive.
   • Include clear call-to-action buttons (e.g., “Register Now,” “Learn More”) and prominent event details.
3. Interactive Elements:
   • Add interactive elements, such as a countdown timer (if applicable) or interactive event agenda.
   • Incorporate an embedded map (if the event is physical) or video streaming links (if virtual).
4. Forms for Registration:
   • Include fields for attendee information (name, email, company, etc.).
   • Add optional fields for additional preferences (e.g., breakout sessions, dietary restrictions, etc.).
   • Include a checkbox for terms and conditions or privacy policy.
5. Integrate Payment Options (if applicable):
   • Set up payment gateways (PayPal, Stripe, credit card options) if the event requires a fee.
   • Ensure secure payment processing with SSL encryption.

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Task 2: Implement Event Management Features

Deadline: January 7, 2026

1. Email Confirmation:
   • Set up automatic email confirmations to be sent to registrants upon successful sign-up.
   • Include event details, payment confirmation (if applicable), and a unique registration ID.
2. Reminder Emails:
   • Prepare automated reminder emails to be sent at intervals leading up to the event (e.g., one week, one day before).
   • Include essential information such as event time, location, login links (if virtual), and any final instructions.
3. Analytics Integration:
   • Set up event registration tracking and analytics tools (e.g., Google Analytics, HubSpot) to monitor visitor traffic, registration rate, and source of traffic.
   • Ensure the team can view real-time data on registrations.
4. Personalized Dashboard (Optional):
   • Provide registrants with a personalized event dashboard where they can manage their details, select sessions, and access event materials post-registration.

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Task 3: Test Event Registration Page

Deadline: January 9, 2026

1. Test User Experience (UX):
   • Run user testing to ensure the registration process is seamless and intuitive for attendees.
   • Test all form fields, buttons, and submission processes to ensure no errors occur.
2. Test Payment Gateway (if applicable):
   • Confirm that the payment processing system works correctly for any paid events.
   • Test different payment methods to ensure smooth transactions.
3. Mobile and Browser Testing:
   • Ensure the page is responsive on various devices (smartphones, tablets, desktops) and functions across all major browsers (Chrome, Safari, Firefox, etc.).
4. Check for Broken Links:
   • Review the page for any broken links, missing images, or incorrect information that might hinder the user experience.

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Task 4: Final Approval and Launch

Deadline: January 12, 2026

1. Final Review:
   • Review all elements (design, content, registration forms, payment gateway, etc.) with key stakeholders.
   • Ensure alignment with SayPro’s branding, goals, and event objectives.
2. Publish Page:
   • Make the event registration page live and accessible to the public.
   • Share the registration link across various marketing channels (email, social media, website).
3. Monitor Registrations:
   • Continuously monitor the page for performance and ensure everything is functioning as expected.
   • Address any technical issues or user inquiries that arise.

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Task Summary Timeline

Task	Deadline
Define Event Details & Design	January 5, 2026
Implement Event Management Features	January 7, 2026
Test Event Registration Page	January 9, 2026
Final Review & Launch	January 12, 2026

By following this plan, SayPro will have a fully operational and updated event registration page live by January 12, 2026, enabling smooth registration for attendees and efficient management of event details.