SayPro Tasks to Be Done for the Period
Finalize Event Details for SCSPR-75
- Task: Confirm all speakers, session topics, and panelists.
- Deadline: January 15, 2026.
Steps for Finalizing Event Details
- Speaker Confirmation:
- Reach out to all potential speakers and panelists to confirm their availability and participation in the event.
- Secure their agreements in writing (email confirmation or signed contracts).
- Confirm the topics they will cover and the format of their sessions (keynote, panel, workshop).
- Session Topics Finalization:
- Review the proposed topics for workshops, panels, and keynote speeches.
- Ensure alignment with the event’s overall goals (fostering strategic partnerships, community development, etc.).
- Finalize the titles and descriptions for each session.
- Assign a speaker or panelist to each topic.
- Panelists and Facilitators:
- Confirm all panelists for each discussion.
- Finalize the moderator or facilitator for each session to ensure smooth facilitation and time management.
- Create a Preliminary Event Program:
- Develop a draft schedule that outlines the timing of each session, including breaks, networking sessions, and special events.
- Ensure diversity in topics and formats (keynote speakers, case studies, workshops, and panel discussions).
- Confirm Event Logistics:
- Finalize event logistics, including venue bookings (for in-person events), technical setup for virtual sessions (if applicable), and any special accommodations required for speakers.
- Make arrangements for any required equipment, such as projectors, microphones, or live-streaming technology.
- Share the Finalized Details with Speakers:
- Send a finalized event schedule to all speakers and panelists.
- Confirm any logistical details related to their participation (e.g., travel, accommodation, virtual setup).
- Provide speakers with their session’s goals and audience expectations.
- Prepare Presentation Materials:
- Work with each speaker to finalize their presentation slides, handouts, or any additional materials for their session.
- Ensure that all materials are aligned with the event’s theme and purpose.
- Create Speaker Bio and Session Descriptions:
- Draft and finalize biographies for each speaker and panelist.
- Prepare session descriptions that will be included in the event program and marketing materials.
By January 15, 2026, Completion Checklist:
- All speakers, session topics, and panelists confirmed and finalized.
- Speaker agreements and session details received.
- Event program schedule drafted and reviewed.
- Speaker bios and session descriptions prepared for promotion.
- Presentation materials confirmed and collected.
- All logistical details confirmed (venue, virtual platform, technology).
Once these tasks are completed by January 15, 2026, the event details will be ready for promotion, participant registration, and final event preparations.
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