SayPro Conduct Live Webinars and Presentations Highlighting Different Types of Partnerships

SayPro Event Execution Plan: Conduct Live Webinars and Presentations Highlighting Different Types of Partnerships

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Objective:

The goal is to conduct impactful live webinars and presentations during the SayPro Monthly February SCSPR-35 event that focus on various types of partnerships in the parks and recreation sector, specifically private-public partnerships and community-based collaborations. These webinars will aim to educate, engage, and inspire attendees by showcasing successful partnership models and their real-world applications.

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1. Overview of Webinars and Presentations

A. Key Themes:

• Private-Public Partnerships (PPP): Exploring collaborations between private entities and public sector organizations (local governments, parks departments) to enhance park services, infrastructure, and public engagement.
• Community-Based Collaborations: Fostering partnerships between local community organizations, nonprofit groups, and park services to increase local involvement in recreational activities and improve the accessibility of parks.

B. Target Audience:

• Local government representatives
• Parks and recreation service providers
• Businesses in the recreation industry (equipment suppliers, fitness companies, etc.)
• Nonprofit organizations and community groups

C. Expected Outcomes:

• Participants will understand the value of each partnership model.
• Attendees will learn the strategies and processes involved in forming and maintaining successful partnerships.
• Real-world case studies and examples will provide insights into the potential outcomes of each partnership type.

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2. Pre-Webinar Preparation:

A. Finalizing Presenters:

• Private-Public Partnerships:
  • Select a speaker with experience in managing or facilitating private-public partnerships within the parks and recreation sector.
  • Example: A government official or business executive who has successfully led a parks development project funded by private investors.
• Community-Based Collaborations:
  • Invite community leaders or nonprofit executives who have worked on park initiatives to engage local communities in recreation services.
  • Example: Leaders of grassroots organizations that have collaborated with park services to promote outdoor recreation.

B. Confirming Webinar Platform:

• Ensure the platform (Zoom, Microsoft Teams, or webinar-specific software) supports interactive features such as Q&A, live polls, and chat.
• Confirm that the platform allows for high-quality video and audio to ensure a smooth experience for both speakers and attendees.

C. Preparing Presentation Materials:

• Request that each speaker provide their presentation slides in advance.
• Ensure that slides are visually engaging and contain data, infographics, and case studies to illustrate the key concepts and real-life examples of successful partnerships.
• Encourage speakers to share downloadable resources (e.g., partnership frameworks, templates) that participants can refer to after the session.

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3. Webinar Structure:

A. Introduction to the Session (5 minutes):

• Welcome Participants: Start with a brief welcome and outline the event’s purpose.
• Introduce Speakers: Introduce each speaker and briefly explain their background and expertise in their respective partnership models.

B. Presentations (20-25 minutes per session):

• Private-Public Partnerships (PPP):
  • Key Topics:
    • Definition of PPP and how they work in the parks and recreation sector.
    • Benefits of PPPs: Increased funding, access to new resources, and improved park amenities and services.
    • Challenges in PPPs: Balancing public interest with private investment goals, ensuring community access, and managing long-term agreements.
    • Case Study: Highlight a successful PPP (e.g., a park revitalization project funded by a private corporation and managed in partnership with a local government).
    • Best Practices: How to build and maintain strong relationships with private sector partners while focusing on public good.
• Community-Based Collaborations:
  • Key Topics:
    • The importance of community involvement in park and recreation development.
    • How to engage local residents, community organizations, and volunteer groups in park services.
    • Benefits of community partnerships: Increased accessibility, local knowledge, and long-term sustainability.
    • Case Study: A local initiative where community members worked with the park service to create a new outdoor recreation program (e.g., urban gardening projects or youth sports programs).
    • Best Practices: Strategies for involving diverse community members and fostering collaboration among various stakeholders.

C. Interactive Q&A (10-15 minutes):

• After each presentation, open the floor to questions from the audience.
• Encourage participants to submit their questions via the chat or Q&A feature on the webinar platform.
• Provide insights and additional context to the topics covered by the speakers.

D. Wrap-Up (5 minutes):

• Summarize Key Takeaways: Provide a brief recap of the main points from both presentations.
• Call to Action: Encourage attendees to take the next steps in forming their own partnerships by using the strategies shared during the session.
• Thank the Speakers: Acknowledge the valuable contributions of the presenters and thank participants for attending.

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4. Technical Execution:

A. Rehearsals and Test Runs:

• Conduct a technical rehearsal with all speakers a day or two before the event to test:
  • Audio and video quality
  • Screen-sharing functionality (for presentations)
  • Internet connection stability
  • Interaction tools (chat, polls, Q&A)

B. Host Role:

• The event host (moderator) will:
  • Monitor the technical aspects of the webinar (ensuring smooth transitions between speakers).
  • Handle the timing to ensure each session stays within the scheduled timeframe.
  • Facilitate the Q&A session and manage audience interactions (e.g., reading out questions, managing polls).

C. Breakout Rooms (if applicable):

• For smaller group discussions or deeper dives into specific partnership types, create breakout rooms to allow for more intimate discussions.
  • Example: A breakout room where participants from local authorities can brainstorm how they could implement PPPs in their own jurisdictions.

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5. Post-Webinar Engagement:

A. Follow-Up Email:

• Thank You Email: Send a thank-you email to all participants, including:
  • A link to the webinar recording for anyone who missed the session.
  • Speaker presentations and any additional resources shared during the webinar.
  • A call to action encouraging participants to explore further partnership opportunities or access additional SayPro resources.

B. Survey for Feedback:

• Collect Feedback: Send a post-event survey to gather feedback on:
  • The quality and relevance of the content.
  • What participants learned and how it will impact their partnership strategies.
  • Suggestions for future topics or areas of improvement for SayPro webinars.

C. Social Media Recap:

• Share key insights and memorable moments from the webinar on social media to engage those who couldn’t attend and promote upcoming sessions.

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6. Evaluation and Continuous Improvement:

A. Review Engagement Metrics:

• Analyze the performance of the webinars by reviewing:
  • Attendance rates and participant demographics.
  • Audience engagement levels during Q&A and polls.
  • Post-event survey results to gauge satisfaction and areas for improvement.

B. Ongoing Engagement:

• Use insights from the event to shape future SayPro content and webinars, ensuring that the needs of participants are continually addressed.

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Expected Outcome:

• Increased Awareness of Partnership Models: Attendees will gain a clear understanding of how private-public partnerships and community-based collaborations work in the parks and recreation sector.
• Actionable Strategies: Participants will walk away with concrete strategies and frameworks they can use to form their own partnerships.
• Stronger Connections: Both types of partnerships—private-public and community-based—will be demystified, with practical examples showing the real-world value of such collaborations.

By following this structured approach, SayPro will ensure the success of the webinars and presentations during the event, fostering learning and engagement among all participants.