SayPro Partnership Outreach Log

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Purpose:

To systematically record, monitor, and manage outreach activities, communications, and follow-ups with strategic partners involved in TVET infrastructure projects.

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Outreach ID	Date of Contact	Partner Organization	Contact Person	Position/Role	Contact Details	Method of Contact	Purpose of Outreach	Response/Outcome	Next Steps	Responsible Employee	Notes
PO-001	2025-05-10	Green Energy Foundation	Jane Doe	Partnership Manager	jane.doe@example.com	Email	Initial introduction and project pitch	Positive interest; requested proposal	Draft and send concept note by 2025-05-20	Sipho Nkosi	Follow-up call scheduled 2025-05-15
PO-002	2025-05-12	XYZ Corporation	John Smith	CSR Coordinator	john.smith@xyzcorp.com	Phone Call	Discuss potential workshop refurbishment partnership	Awaiting internal review	Schedule meeting after 2025-05-25	Noluthando Qwabe	Requested technical specs
PO-003	2025-05-14	Ministry of Education	Mary Johnson	Director, Infrastructure	mary.johnson@gov.za	In-person meeting	Explore government funding opportunities	Positive feedback; funding guidelines shared	Prepare funding application	Thabo Mokoena	Need to confirm submission deadline
PO-004	2025-05-16	ABC NGO	David Lee	Program Director	david.lee@abcngo.org	Video Conference	Discuss collaboration on green infrastructure projects	Interested; requested data analysis	Share infrastructure gap report	Lerato Mkhize	Awaiting partner feedback

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Column Descriptions:

• Outreach ID: Unique identifier for each outreach activity.
• Date of Contact: When the outreach took place.
• Partner Organization: Name of the external organization contacted.
• Contact Person: Individual representing the partner organization.
• Position/Role: Contact’s official position or role.
• Contact Details: Email, phone, or other contact info.
• Method of Contact: Email, phone, meeting, video conference, etc.
• Purpose of Outreach: Reason for initiating contact.
• Response/Outcome: Summary of partner’s feedback or result of outreach.
• Next Steps: Planned follow-up actions.
• Responsible Employee: SayPro staff managing the engagement.
• Notes: Additional remarks or important details.

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Usage Tips:

• Update log immediately after each partner interaction.
• Share log regularly with the Strategic Partnerships Office for coordination.
• Use the log to track response times and engagement effectiveness.