SayPro Final Layout Approval Checklist
Edition: ____________________
Month/Year: __________________
Prepared By: __________________
Date of Review: __________________
✅ 1. Content and Editorial Review
- Content Accuracy: All articles, features, and partner submissions are accurate, complete, and aligned with the magazine’s editorial theme.
- Proofreading: Text has been proofread for grammar, spelling, and punctuation errors.
- Headline & Subheadings: Headlines and subheadings are clear, concise, and aligned with the content’s theme.
- Author/Contributor Names & Titles: Correct spelling of authors and contributors, with proper titles or affiliations.
- Content Flow: Logical flow of content, ensuring smooth transitions between sections and articles.
- Tone & Voice Consistency: The tone and voice are consistent with the magazine’s branding and the target audience.
✅ 2. Visual Design Review
- Layout Consistency: The layout is consistent across all pages, with uniform spacing, margins, and alignment.
- Branding Compliance: All design elements (fonts, colors, logos) are in compliance with SayPro’s branding guidelines.
- Image Quality: High-resolution images (300 DPI for print) are used, and images are appropriately sized for the layout.
- Image Credits: All images have proper credits or permissions and are clearly marked as necessary.
- Visual Appeal: The overall design is visually appealing, ensuring easy readability and engagement for the audience.
- Call-to-Action (CTA): CTAs (if any) are prominently displayed and clear.
✅ 3. Partner Contributions Review
- Partner Content Accuracy: Partner articles or contributions are aligned with SayPro’s editorial standards and accurately represent the partnership.
- Brand Integration: Partner logos and names are presented correctly according to SayPro’s partnership guidelines.
- Partner Image Rights: All partner-provided images have been cleared for usage, and necessary media consent forms are attached.
✅ 4. Formatting & Technical Review
- File Format Compliance: The layout is formatted correctly (PDF for print, web version for digital, and mobile-optimized).
- Typography: Fonts are consistent and legible, with proper hierarchy (headlines, body text, captions).
- Hyperlinks (For Digital Version): All internal and external links are working correctly and lead to appropriate destinations.
- Interactivity (For Digital Version): Any interactive elements (e.g., embedded videos, clickable content) are functional and tested.
- Accessibility (For Digital Version): Text is readable by screen readers, images have alt text, and color contrast is suitable for accessibility.
✅ 5. Final Proof and Sign-Off
- Internal Review: Layout has been reviewed by the editorial, design, and strategic partnership teams.
- Approval from Stakeholders: All relevant stakeholders (Strategic Partnerships, Branding, Executive Team) have approved the final design.
- Final Review: The final layout has been reviewed one last time for any minor errors or inconsistencies before publication.
✅ 6. Upload and Distribution
- Magazine Upload: The magazine is uploaded to the SayPro Website and digital platforms in the correct format.
- Backup File: A backup of the final layout is saved in the designated archival location.
- Confirmation: Confirmation has been received from the technical team that the layout is ready for distribution and publication.
✅ 7. Final Approval
- Approved By (Editorial Lead): ________________________
- Date of Approval: ______________________
- Approved By (Design Lead): ________________________
- Date of Approval: ______________________
- Approved By (Strategic Partnerships Lead): ________________________
- Date of Approval: ______________________
✅ Completion Checklist
- All required sections have been reviewed and approved.
- The final layout is ready for publication across all platforms (web and print).
- Any feedback or revisions from stakeholders have been incorporated.
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