SayPro Monthly Accreditation Report Template

Program Reference: SCSPR-81 – Police Accreditation Strategic Partnerships
Document Code: SP-MAR/2025
Reporting Month: [Insert Month & Year]
Agency Name: [Insert Agency/Organization Name]
Submitted To: SayPro Qualification Accreditation Strategic Partnerships Office
📧 Email: reports@saypro.org
🕓 Deadline: 5th of the following month

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1. Agency Profile (for the month)

Field	Details
Accreditation Level	☐ Standard ☐ Advanced ☐ Excellence
Reporting Officer Name	[Insert Name]
Designation	[Insert Title]
Email	[Insert Email]
Phone	[Insert Contact Number]

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2. Summary of Accreditation Activities

Activity	Description	Date	Outcome/Result
Example: Officer Training on SOPs	Internal workshop for all field officers	05/10/2025	24 officers trained

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3. Compliance Progress

Standard/Requirement	Status	Evidence Submitted	Remarks
Operational SOPs updated	☐ Complete ☐ In Progress ☐ Not Started	☐ Yes ☐ No
Staff certification records uploaded	☐ Complete ☐ In Progress ☐ Not Started	☐ Yes ☐ No
Use of SayPro digital platform for reporting	☐ Full ☐ Partial ☐ None	☐ Yes ☐ No
Community engagement activities conducted	☐ Yes ☐ No	☐ Yes ☐ No

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4. Challenges Encountered

Challenge	Description	Action Taken or Required Support
Example: Internet disruptions affected reporting	Slow system access due to poor connectivity	Requested backup offline form option

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5. Feedback and Recommendations

• What aspects of the accreditation process or platform worked well this month?
  [Insert Response]
• What areas could be improved in SayPro support, tools, or guidance?
  [Insert Response]

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6. Training and Capacity Building

Training Activity	Target Group	No. Trained	Date	Trainer/Facilitator

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7. Supporting Documentation Checklist

Please indicate which of the following were submitted with this report:

• ☐ Updated Training Log Sheet
• ☐ Updated Proof of Qualification/Certification
• ☐ Police Accreditation Feedback Forms
• ☐ Risk and Compliance Assessment Forms
• ☐ Proof of Delivery (Training/Materials)
• ☐ Performance and Outcome Reports
• ☐ Accreditation Results and Analysis Sheets

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8. Declaration and Approval

We confirm that the information submitted is accurate and reflects the current status of our accreditation activities.

Prepared By	Approved By
Name: [Insert Name]	Name: [Insert Supervisor’s Name]
Designation: [Insert Title]	Designation: [Insert Title]
Signature: ___________________	Signature: ___________________
Date: ________________________	Date: ________________________

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📤 Submission Instructions

• Submit completed reports to reports@saypro.org by the 5th of the following month.
• Use subject line: “[Agency Name] – Monthly Accreditation Report – [Month/Year]”.
• Late submissions may affect accreditation standing and compliance status.