SayPro GIS Mapping Upload & Metadata Form

SayPro Chiefs Strategic Partnerships Office – Spatial Planning & Data Unit

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📌 Section 1: Project Information

• Project Title:
  [Insert Name of Settlement Project]
• Community / Area Mapped:
  [Insert Community or Site Name]
• GIS File Type:
  ☐ Shapefile (.shp)
  ☐ KML / KMZ
  ☐ GeoJSON
  ☐ Raster (.tiff / .jpeg georeferenced)
  ☐ PDF Site Layout (with coordinates)
• Upload Date:
  [DD/MM/YYYY]
• Uploaded By:
  [Name, Role, Organization]
• Contact Email:
  [Insert Email Address]

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📍 Section 2: Spatial Coverage & Coordinates

• Province / District:
  [Insert Province and District Name]
• Bounding Box (if available):
  • North Latitude: [ ]
  • South Latitude: [ ]
  • East Longitude: [ ]
  • West Longitude: [ ]
• Map Scale (if known):

[e.g., 1:2,500 or 1:5,000]

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🧾 Section 3: Metadata Description

• Map Title / Layer Name:
  [Insert official title of the layer or map]
• Description of Content:
  [Briefly describe what the map/layer shows — e.g., plot layout, infrastructure, housing zones]
• Coordinate System Used:
  ☐ WGS84 (EPSG:4326)
  ☐ UTM Zone [Insert Number]
  ☐ Other: [Specify]
• Date of Data Collection:
  [DD/MM/YYYY]
• Source of Data:
  ☐ GPS Survey
  ☐ Drone / Aerial
  ☐ Satellite
  ☐ Community Mapping
  ☐ Planning Consultant

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✅ Section 4: Layer Categories (Tick All That Apply)

Category	Selected
☐ Housing Plot Boundaries
☐ Road Infrastructure
☐ Water Points / Boreholes
☐ Electricity Grids
☐ Community Facilities
☐ Environmental Features
☐ Land Ownership Parcels
☐ Hazard Zones (e.g., flood)

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📝 Section 5: Usage & Licensing

• Intended Use:
  ☐ Internal Planning
  ☐ Public Dashboard Display
  ☐ M&E and Reporting
  ☐ Stakeholder Briefing
• Data Sensitivity:
  ☐ Public
  ☐ Restricted (SayPro Use Only)
  ☐ Confidential (Requires Approval)
• Attribution / Credits:
  [Insert name of original data creator or agency if applicable]

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📎 Section 6: Supporting Files Attached

• ☐ Map Image (.jpg/.png/.pdf)
• ☐ GIS Data Files (.shp/.kml/.geojson)
• ☐ Legend / Symbology
• ☐ Layout Plan Documents
• ☐ Metadata Notes Document

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📩 Upload Instructions:

Submit the completed form and associated files to the SayPro Platform:
saypro.online > Spatial Data Uploads > GIS Mapping Submission Form