SayPro Community Consultation Log Template, designed to record and track all consultation engagements conducted during human settlement and community development projects under the SayPro Chiefs Strategic Partnerships Office.

SayPro Community Consultation Log

SayPro Chiefs Strategic Partnerships Office
Project Title: [Insert Project Name]
Location: [Insert Community Name or Region]
Log Period: [Start Date] – [End Date]
Compiled By: [Name & Position]
Submission Date: [Insert Date]

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Consultation Summary Table

#	Date	Type (Online/In-person)	Venue/Platform	Facilitators	Participants (No./Groups)	Topics Discussed	Key Outcomes/Agreements	Documents Collected
1	DD/MM/YYYY	In-person	Makalani Community Hall	SayPro Officer, Local Chief	38 (Community members, CBOs)	Project intro, land use, roles	Chiefs endorsed site plan; requested borehole prioritization	Attendance register, signed minutes
2	DD/MM/YYYY	Online (Zoom)	Zoom Link (recorded)	SayPro Digital Coordinator	15 (NGOs, Ward Councillors)	Stakeholder mapping, environmental plan	Agreed to review environmental checklist collaboratively	Meeting recording, presentation slides
3	DD/MM/YYYY	In-person	Village Square – Tent Setup	SayPro + Municipal Rep	52 (Households, elders, youth)	Housing designs, timelines, labor use	Consensus on eco-brick materials; 5 youth to join site training	Feedback forms, media photos

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Consultation Details – Narrative Summary

Overview:

During the reporting period, SayPro facilitated [insert number] structured consultations with key community stakeholders, including SayPro Chiefs, residents, local government, NGOs, and youth representatives. These sessions were conducted to align on project design, implementation roles, land allocation, and infrastructure priorities.

Themes Identified:

• Strong interest in community employment and upskilling
• Concerns about water access and land boundaries
• Clear preference for sustainable and traditional housing styles

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Attachments:

• Scanned attendance registers
• Audio/video recordings (if online)
• Signed consultation minutes
• Photos & community maps
• Feedback forms

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Next Steps / Follow-Up Actions

Action	Responsible	Due Date	Status
Finalize housing layout based on input	SayPro Technical Team	DD/MM/YYYY	In Progress
Organize skills training workshop	SayPro Skills Unit	DD/MM/YYYY	Planned
Upload consultation log to platform	SayPro Officer	DD/MM/YYYY	Pending

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Submission Instructions:
Upload completed log and attachments via the SayPro Platform > Community Engagement > Upload Consultation Logs