SayPro Impact Evaluation Tool – a structured framework designed to assess, measure, and communicate the outcomes of SayPro’s initiatives across its Strategic Partnerships and response programs.
This tool is suitable for use by SayPro staff, partners, and evaluators, and can be adapted to any initiative, from emergency youth response to long-term development collaborations.
SayPro Impact Evaluation Tool
Issued By: SayPro Strategic Partnerships Royalty
Version: 1.0
Applies To: All projects, programs, and strategic responses under SayPro
🧭 1. Purpose of the Tool
To evaluate the effectiveness, relevance, efficiency, sustainability, and impact of SayPro-supported initiatives, enabling data-informed decision-making, accountability, and continuous improvement.
📊 2. Evaluation Framework
| Evaluation Dimension | Guiding Questions |
|---|---|
| Relevance | Was the intervention aligned with community needs and SayPro’s mission? |
| Effectiveness | Were the planned objectives achieved? What changed as a result of the initiative? |
| Efficiency | Were resources (time, funding, personnel) used in a cost-effective way? |
| Sustainability | Will the benefits of the initiative continue after SayPro’s involvement ends? |
| Impact | What long-term change has occurred in people’s lives, institutions, or systems? |
✅ 3. Impact Indicators Checklist
| Area of Focus | Indicator | Target | Actual | Data Source |
|---|---|---|---|---|
| Community Reach | # of individuals/households served | [ ] | [ ] | Reports, Logs |
| Youth Empowerment | % increase in job access, skills or engagement | [ ] | [ ] | Surveys |
| Education Support | # of learners supported with tools/resources | [ ] | [ ] | Distribution Logs |
| Health & Safety | % change in access to health/PPE/mental support | [ ] | [ ] | Feedback forms |
| Institutional Capacity | # of partners adopting new systems/tools | [ ] | [ ] | Partner Interviews |
| Financial Leverage | Value of resources (cash/in-kind) mobilized | [ ] | [ ] | Financial Reports |
| Visibility & Influence | # of media mentions/stories or magazine features | [ ] | [ ] | Media Logs |
📝 4. Data Collection Methods
| Tool | Purpose | Frequency | Lead Party |
|---|---|---|---|
| Baseline & Endline Surveys | Measure change in knowledge, access | Start & End | M&E Officer, Field Leads |
| Activity Logs | Record what happened, when | Weekly | Response Officers |
| Partner Feedback Forms | Assess collaboration quality | Monthly | Partnerships Officer |
| Interviews & Focus Groups | Qualitative insights | Mid-project | Evaluation Team |
| SayPro Portal Dashboards | Real-time performance tracking | Ongoing | Digital Reporting Team |
📌 5. Scoring & Evaluation Matrix
Assign a score from 1 (Very Low) to 5 (Excellent) across each domain.
| Evaluation Domain | Score (1–5) | Comments/Evidence |
|---|---|---|
| Relevance | [ ] | |
| Effectiveness | [ ] | |
| Efficiency | [ ] | |
| Sustainability | [ ] | |
| Impact | [ ] |
📈 6. Lessons Learned & Recommendations
- What worked well:
- Challenges encountered:
- Key recommendations for future projects:
📎 7. Supporting Documents to Include
- Final Activity Log Sheet
- Partner Feedback Forms
- Financial Summary Reports
- Before/After Photos or Testimonials
- SayPro Monthly Magazine Feature (if applicable)
✅ 8. Sign-Off
Evaluation Conducted By:
Name: ___________________________
Title: ____________________________
Date: ____________________________
Reviewed and Approved By:
Name: ___________________________
Position: _________________________
Signature: ________________________
Date: ____________________________
Would you like this evaluation tool converted into:
- A fillable PDF form?
- A Google Sheet with auto-calculation and charts?
- A SayPro Portal-compatible digital template?
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