Below is a professional and comprehensive SayPro HOTTS Risk & Compliance Review Template, designed for use by the SayPro Chiefs Strategic Partnerships Office to monitor risks, policy compliance, and operational integrity across all HOTTS (Home Ownership Transfers, Tenancy Management, and Staff Housing) activities.
Provide a high-level summary of key findings, areas of concern, and recommended actions.
Example: During the review for Q2 2025, 3 major risks were flagged in the HOTTS process including delays in municipal clearance, undocumented tenancy renewals, and inconsistencies in digital uploads. Compliance across documentation was 86%, showing improvement from the previous quarter.
🔍 2. Risk Identification & Categorization
Risk ID
Risk Category
Description
Impact Level (Low/Med/High)
Likelihood
Status
Action Required
R-001
Operational
Delayed property transfers due to missing finance verification
High
Likely
Ongoing
Escalate to Finance
R-002
Legal
Outdated tenancy agreements not aligned with policy
Medium
Possible
Identified
Revise templates
R-003
Technical
HOTTS dashboard downtime delays reporting
High
Likely
Ongoing
IT ticket logged
R-004
Documentation
Missing staff loan statements in 4 cases
Medium
Unlikely
Closed
Resolved via Finance Sync
📋 3. Compliance Checklist
Compliance Area
Policy Reference
Requirement
Compliant (✓/✗)
Notes/Corrective Action
Lease agreements updated annually
HOTTS Policy 3.1
All active tenancies must have valid leases
✓
–
Ownership transfer forms fully completed
HOTTS Policy 4.2
No section should be left incomplete
✗
2 forms missing loan clearance
Staff documents verified before handover
HR Compliance Memo 2024/02
ID, employment proof, and housing forms required
✓
Verified through SayPro HR
Online uploads within 48 hours of signing
Digital Ops SOP 2.0
Signed agreements must be digitized promptly
✗
5 cases delayed past 72 hours
🏗️ 4. Infrastructure & Safety Compliance
Location
Last Inspection Date
Compliance Score (%)
Issues Identified
Action Taken
SayPro Staff Village – Block A
2025-04-10
92%
Cracked tiles in 2 units
Repaired
SayPro East Residences
2025-03-15
84%
Poor lighting in hallway
Scheduled for May
Leased Unit – Rosebank
2025-02-28
78%
Broken water line
Referred to landlord
📂 5. Document Verification Summary
Document Type
Verified (%)
Issues Identified
Mitigation
Tenancy Agreements
93%
2 unsigned agreements
Legal to follow up
Staff ID Documents
100%
None
–
Loan Repayment Status
87%
3 outdated reports
Finance to update monthly
Transfer Request Forms
95%
1 missing reason for transfer
Request resubmission
📆 6. Audit Trail & Digital Logs Review
Area Reviewed
Issues Found
Action Taken
Reviewer Comments
HOTTS dashboard logs
Delay in updates for April
Notified Systems Admin
Logs now monitored daily
Staff upload queue
4 documents misfiled
Corrected manually
Workflow training scheduled
Compliance signatures
2 unsigned fields
Updated with digital sign-off
Improved through e-sign policy
🧭 7. Recommendations & Remedial Action Plan
Area
Recommendation
Responsible
Due Date
Status
Lease Agreement Compliance
Conduct refresher training
Legal & HR
2025-06-10
Scheduled
HOTTS Workflow
Automate document verification alerts
IT Team
2025-06-01
In Progress
Infrastructure
Quarterly inspection calendar
Housing Office
2025-06-15
Drafted
🖊️ 8. Sign-Off & Certification
This review has been completed in accordance with SayPro’s Strategic Governance and Risk Framework.
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