Below is a Home Ownership Transfer (HOTTS) Form template for SayPro, which can be used for employees or staff members requesting to transfer ownership of a housing unit. This form should capture all necessary details to process the transfer request and ensure compliance with SayPro’s policies.

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SayPro Home Ownership Transfer (HOTTS) Form

Effective Date: May 13, 2025
Form ID: HOTTS-01

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Section 1: Personal Information

• Full Name:
• Employee ID:
• Department/Position:
• Contact Information:
  • Phone:
  • Email:
• Current Residential Address:
• Employee Status: (e.g., Permanent, Contract, etc.)

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Section 2: Housing Details

• Property Address for Transfer:
  • Street Address:
  • City/Region:
  • Postal Code:
• Type of Property: (e.g., House, Apartment, etc.)
• Size of Property: (e.g., 2-bedroom, 3-bedroom, etc.)
• Date of Current Occupancy:
• Reason for Transfer Request: (e.g., Full Purchase, Staff Housing Eligibility Adjustment, etc.)

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Section 3: Transfer Payment & Financing Details

• Total Transfer Price: (If applicable)
• Amount Paid by Employee to Date:
• Balance Owed on Property (if any):
• Payment Terms/Plan:
  • Full payment
  • Installment plan (If installment, provide payment schedule)

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Section 4: Supporting Documents

Please attach the following required documents with your HOTTS application:

• Certified Copy of ID/Passport
• Proof of Employment with SayPro (latest payslip or employment letter)
• Municipal Rates Clearance Certificate (if owning property)
• Home Ownership Loan Repayment Status (if applicable)
• Previous Tenancy Agreement
• Loan Agreement/Contract (if applicable)
• Proof of Payment or Loan Repayment Receipts (if applicable)

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Section 5: Transfer Approval & Compliance

By signing below, the employee affirms that the information provided is accurate, and they agree to the following:

• Compliance with SayPro housing policies and transfer regulations.
• Acknowledgement of the eligibility criteria for housing transfers under SayPro policies.
• Agreement to settle any outstanding debts or obligations related to the housing unit.
• Understanding that SayPro reserves the right to approve or deny the transfer based on internal assessments.

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Employee Declaration

• I, the undersigned, hereby declare that the information provided in this form is true and correct. I acknowledge that any false information may result in the rejection of my application.

Employee Name:
Signature:
Date:

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SayPro Approval Section

To be completed by SayPro Housing or HR Department.

• Date of Application Received:
• Reviewed by (SayPro Representative Name):
• Approval Status:
  • Approved
  • Denied
• Reason for Denial (if applicable):
• Date of Approval/Denial:
• Next Steps/Comments:

SayPro Representative Signature:
Date:

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Section 6: Payment & Transfer Confirmation (If Applicable)

For approved applications, complete the following:

• Final Payment Date:
• Transfer Date:
• New Property Title Holder (if applicable):
• Notarized Transfer Documents (if applicable):
• Final Agreement Signed by SayPro:
  • Yes / No
• Date of Title Transfer:

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Instructions for Submission

1. Fill out this form and attach the required supporting documents.
2. Submit to the SayPro Housing Department via the SayPro Portal or email to housing@saypro.org.
3. Ensure all information is accurate and complete for timely processing.
4. Keep a copy of this form for your records.

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SayPro Contact Information

• Email: housing@saypro.org
• Website: www.saypro.org/housing
• Office Location: SayPro Housing Department

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