Below is a formal guideline and action framework for meeting with housing partners online via SayPro, under the HOTTS (Home Ownership Transfers, Tenancy, and Staff Housing) strategic partnerships stream.
SayPro Online Engagement with Housing Partners
Powered by: SayPro Strategic Partnerships Royalty
Platform: SayPro Online Meeting System – https://www.saypro.org/partners
Managed by: SayPro Chiefs Strategic Partnerships Office
Effective Date: May 13, 2025
✅ Purpose
To ensure continuous collaboration and structured engagement with SayPro’s housing partners by conducting official online meetings, planning sessions, and strategic reviews that support:
- Staff housing infrastructure development
- Tenancy compliance and management
- Home Ownership Transfers (HOTTS)
- Long-term housing schemes and co-financing models
🧩 Who Should Participate
- SayPro Chiefs and Strategic Housing Officers
- Registered housing developers, estate agencies, and financial institutions
- Municipal housing representatives (when applicable)
- Legal, compliance, or finance reps from both SayPro and partner side
🗓️ How to Schedule and Join Online Meetings via SayPro
1. Access the Partner Portal
Go to: https://www.saypro.org/partners
Click on “Schedule a Meeting” or navigate to HOTTS > Housing Engagements
2. Complete Meeting Request Form
Submit details such as:
- Meeting Title (e.g., May HOTTS Strategic Housing Partner Review)
- Preferred Date and Time
- Key Discussion Topics
- Partner Organization(s) Involved
- Contact Persons
- Attach supporting documents (e.g., project briefs, reports)
3. SayPro Confirmation & Link Issuance
Once approved:
- A calendar invite with a meeting link (Zoom/Teams) is sent via housingpartners@saypro.org
- SayPro will moderate the session and record key outcomes
4. Meeting Agenda and Documentation
Each meeting includes:
- ✅ Structured Agenda (circulated in advance)
- ✅ Attendance Register (signed digitally)
- ✅ Presentation Decks or Housing Proposal Briefs
- ✅ Notes and Decisions (logged in SayPro Partner Tracker)
5. Post-Meeting Follow-Up
After the session:
- Minutes are shared within 3 working days
- Action items are assigned and deadlines set
- Partner commitments are tracked via the SayPro Strategic Dashboard
🔁 Frequency of Engagements
| Engagement Type | Suggested Frequency |
|---|---|
| Project Planning & Onboarding | As needed (case-based) |
| Monthly HOTTS Reviews | Once per month |
| Policy Alignment Meetings | Quarterly |
| Urgent Compliance or Crisis | Within 72 hours on request |
🔒 Confidentiality & Governance
- All meetings are governed under the SayPro Strategic Partnerships MOU
- Partners must agree to SayPro’s Confidentiality Clause and Digital Conduct Policy
- Data sharing during meetings must comply with POPIA and internal governance standards
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