SayPro Event Agenda

SayPro Event Agenda: Document for Employees

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Objective:

To provide a comprehensive event schedule that clearly outlines the timings and structure of all event activities, including keynote speakers, workshops, networking sessions, and breaks. This document serves as a guide for employees, volunteers, and event coordinators to ensure smooth execution of the event.

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Event Name:

SayPro Strategic Partnerships Event

Event Date:

[Insert Event Date(s)]

Location:

[Physical Venue or Virtual Platform Name]

Event Time Zone:

[Insert Time Zone (e.g., GMT, EST)]

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Event Agenda Overview:

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Day 1: [Insert Date]

8:00 AM – 9:00 AM | Registration & Welcome Breakfast

• Location: [Insert Location or Virtual Link]
• Details: Guests arrive, sign in, and enjoy light refreshments. Opportunity to network with fellow attendees and exhibitors.

9:00 AM – 9:30 AM | Opening Remarks & Welcome Address

• Speaker: [Insert Speaker Name, Title]
• Details: Introduction to the event, key objectives, and what participants can expect over the course of the event.

9:30 AM – 10:30 AM | Keynote Session 1: Building Strong Strategic Partnerships

• Speaker: [Insert Speaker Name, Title]
• Details: A session focused on the importance of strategic partnerships in the education, recreation, and community sectors.

10:30 AM – 11:00 AM | Morning Break

• Location: [Insert Location]
• Details: Refreshments available, opportunity for networking.

11:00 AM – 12:30 PM | Workshop 1: Aligning Schools with Recreational Providers

• Facilitator(s): [Insert Facilitator Name(s), Title(s)]
• Details: Breakout workshop where schools and recreational service providers collaborate on potential partnership opportunities.
• Breakout Rooms: [Insert Room Numbers or Virtual Links]

12:30 PM – 1:30 PM | Lunch & Networking Session

• Location: [Insert Location]
• Details: Buffet-style lunch with designated networking areas. Attendees can meet with partners, exhibitors, and other participants.

1:30 PM – 3:00 PM | Panel Discussion: Innovative Approaches in Education and Recreation

• Panelists: [Insert Names and Titles of Panelists]
• Moderator: [Insert Moderator Name, Title]
• Details: A discussion on new trends and innovations in education and recreation, followed by a Q&A session.

3:00 PM – 3:30 PM | Afternoon Break

• Location: [Insert Location]
• Details: Light refreshments and informal networking time.

3:30 PM – 5:00 PM | Workshop 2: Leveraging Technology to Enhance Partnerships

• Facilitator(s): [Insert Facilitator Name(s), Title(s)]
• Details: A hands-on workshop for schools and service providers to explore digital tools and platforms that can enhance partnership outcomes.
• Breakout Rooms: [Insert Room Numbers or Virtual Links]

5:00 PM – 6:00 PM | Networking Reception

• Location: [Insert Location]
• Details: Informal networking reception with drinks and light appetizers. Opportunity to discuss partnership ideas and future collaborations.

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Day 2: [Insert Date]

8:30 AM – 9:00 AM | Morning Coffee & Networking

• Location: [Insert Location]
• Details: Coffee and light snacks available. Attendees can network before the day’s sessions begin.

9:00 AM – 10:30 AM | Keynote Session 2: Future of School-Community Partnerships

• Speaker: [Insert Speaker Name, Title]
• Details: Keynote on how schools and community organizations can work together to shape the future of education and recreation.

10:30 AM – 11:00 AM | Morning Break

• Location: [Insert Location]
• Details: Refreshments available, opportunity for informal networking.

11:00 AM – 12:30 PM | Panel Discussion: Creating Sustainable Partnerships

• Panelists: [Insert Names and Titles of Panelists]
• Moderator: [Insert Moderator Name, Title]
• Details: A discussion on best practices for building and maintaining long-lasting partnerships in education and recreation.

12:30 PM – 1:30 PM | Lunch & Networking Session

• Location: [Insert Location]
• Details: Buffet lunch with focused networking areas for further discussion and collaboration.

1:30 PM – 3:00 PM | Workshop 3: Effective Communication in Partnerships

• Facilitator(s): [Insert Facilitator Name(s), Title(s)]
• Details: A workshop designed to teach participants strategies for communicating effectively within partnerships to ensure success.
• Breakout Rooms: [Insert Room Numbers or Virtual Links]

3:00 PM – 3:30 PM | Afternoon Break

• Location: [Insert Location]
• Details: Light refreshments and informal networking.

3:30 PM – 5:00 PM | Closing Session: Bringing It All Together

• Speaker: [Insert Speaker Name, Title]
• Details: Summary of key takeaways from the event, final remarks, and opportunities for participants to ask questions or share insights.

5:00 PM – 6:00 PM | Closing Networking Reception & Farewell

• Location: [Insert Location]
• Details: Final networking opportunity to solidify new partnerships and connections before the event concludes.

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Additional Information:

• Event Hashtag: #SayProEvent2025
• Mobile App (if applicable): Download the event app for real-time updates and session schedules.
• Important Contacts:
  • Event Support: [Insert Contact Details]
  • Technical Support: [Insert Contact Details]
  • Venue Information: [Insert Venue Details]

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Notes for Employees:

• Arrival Time: Please ensure you arrive at least 1 hour before the event starts to assist with registration and preparation.
• Staff Roles: Ensure you’re familiar with your assigned role and location for each session (registration, room monitoring, tech support, etc.).
• Dress Code: Business casual attire.
• Event Materials: All necessary materials (agenda, speaker bios, event map, etc.) will be available at the registration desk or through the event app.

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This Event Agenda is designed to provide a structured outline for the event, ensuring that all staff members are aligned and able to support a seamless experience for attendees. Please refer to this document on the day of the event to ensure you’re prepared and informed.