The “Number of Internal Stock Audit Discrepancies Resolved” is a critical operational metric for SayPro that tracks the total number of inventory or stock inconsistencies identified during internal audits and subsequently corrected or resolved within a specific reporting period (monthly or quarterly).
✅ Purpose of This Metric:
- Monitor stock management integrity and system accuracy.
- Ensure timely resolution of errors in goods tracking or documentation.
- Strengthen accountability across departments and Chiefs.
- Improve inventory reliability for planning, distribution, and procurement.
🧾 What Qualifies as a Discrepancy:
- Mismatched stock counts vs. system records.
- Unrecorded or double-counted items.
- Incorrect item locations or labels.
- Expired or damaged stock not logged.
- Missing delivery records or misallocated goods.
📊 Metric Tracking Structure:
| Discrepancy Type | Location/Department | Date Identified | Resolution Status | Resolution Date |
|---|---|---|---|---|
| Missing hygiene kits | Community Outreach | 05/04/2025 | Resolved | 06/04/2025 |
| Overcount in warehouse | Logistics Warehouse 1 | 12/04/2025 | Resolved | 13/04/2025 |
| Mislabelled stock location | Health Program Depot | 15/04/2025 | Resolved | 16/04/2025 |
| Total Resolved Discrepancies | 3 |
📅 Monthly Reporting Format:
| Month | Discrepancies Identified | Discrepancies Resolved |
|---|---|---|
| April | 5 | 4 |
| May | 6 | 6 |
🧮 Optional Resolution Rate Formula:
Resolution Rate (%)=(Discrepancies ResolvedDiscrepancies Identified)×100\text{Resolution Rate (\%)} = \left( \frac{\text{Discrepancies Resolved}}{\text{Discrepancies Identified}} \right) \times 100
Example: 66×100=100%\frac{6}{6} \times 100 = 100\%
🛠️ How to Track in SayPro:
- Log all discrepancies during stock audits using SayPro’s Digital Stock Audit Tool.
- Assign a Chief or department lead to resolve each issue.
- Mark status updates in the Internal Stock Audit Dashboard.
- Generate a monthly or quarterly stock integrity report.
🎯 Why It Matters:
- Prevents stock theft, loss, or misuse.
- Supports accurate reporting and goods forecasting.
- Strengthens trust in SayPro’s goods distribution system.
- Ensures all goods are traceable and accounted for digitally.
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