Below is a professional SayPro Supplier Engagement Form template. This form is used to register, assess, and initiate engagement with potential or current goods suppliers as part of SayPro’s procurement and partnership process.
📄 SayPro Supplier Engagement Form
Document Title: SayPro Strategic Goods Supplier Engagement Form
Managed By: SayPro Procurement Unit / Strategic Partnerships Office
Version: 2025.1
Date of Submission: [DD/MM/YYYY]
🧾 Section 1: Supplier Details
| Field | Information |
|---|---|
| Company/Entity Name | |
| Registration Number | |
| Country of Registration | |
| Tax ID / VAT Number | |
| Type of Business (Supplier/Manufacturer/Distributor/Other) | |
| Primary Contact Person | |
| Phone Number | |
| Email Address | |
| Company Website | |
| Physical Address |
📦 Section 2: Goods or Services Offered
Please list the goods/services you wish to supply to SayPro:
| Item/Service Category | Description | Unit Cost (if applicable) | Catalogue/Brochure Attached (Y/N) |
|---|---|---|---|
| e.g., Office Supplies | Paper, pens, ink cartridges | R___ per unit | Yes |
📋 Section 3: Compliance & Certifications
| Requirement | Yes/No | Notes or Attachments |
|---|---|---|
| Registered company with valid business license | [ ] Yes [ ] No | |
| Tax compliance certificate | [ ] Yes [ ] No | |
| Product or industry certifications (e.g., ISO, SABS) | [ ] Yes [ ] No | |
| Environmental, Social & Governance (ESG) policy | [ ] Yes [ ] No | |
| Signed SayPro Code of Ethics (see attached) | [ ] Yes [ ] No |
📈 Section 4: Experience & Capacity
| Area | Description |
|---|---|
| Previous Clients or Partnerships | [List key clients or government/NGO experience] |
| Years in Operation | [e.g., 5 years] |
| Monthly Fulfillment Capacity | [e.g., 10,000 units] |
| Delivery Coverage Area | [e.g., National / Specific provinces] |
| Ability to Deliver Within 5–10 Days | [ ] Yes [ ] No |
🖋 Section 5: Declarations
By signing below, the supplier certifies that:
- All information provided is true and complete
- The company complies with relevant procurement and tax regulations
- It agrees to SayPro’s procurement policies, including anti-fraud and ethical sourcing
| Authorized Representative | Signature | Date |
|---|---|---|
| [Full Name & Title] |
📎 Attachments Checklist
Please include the following documents with this form:
- Company registration certificate
- Tax clearance certificate
- Product catalogue or brochure
- Recent client references or performance letters
- Signed SayPro Code of Ethics
- Bank details form (if pre-engagement payment is required)
📤 Submission Instructions
- Submit this form and attachments via email to: suppliers@saypro.org
- Or upload securely via the SayPro Supplier Portal: [www.saypro.org/suppliers]
- Incomplete submissions may delay your evaluation and registration.
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