SayPro Event Registration Template”, part of the official documentation for SCSPR-71. This ensures uniform data collection and a smooth onboarding experience for all participants.
SayPro Event Registration Template
Purpose:
To provide a standardized form that collects all necessary participant information for planning, communications, and event logistics—whether the event is virtual, in-person, or hybrid.
Template Sections & Fields
1. Participant Information
- Full Name
- Job Title
- Organization / Company
- Email Address
- Phone Number (optional)
2. Attendance Type
- ☐ Virtual
- ☐ In-Person
- ☐ Hybrid (joining both online and onsite portions)
3. Session Preferences
(Participants may select one or more options)
- ☐ Artificial Intelligence in Systems
- ☐ Cloud Infrastructure Trends
- ☐ IoT and Edge Computing
- ☐ Cybersecurity in System Integration
- ☐ Strategic Partnership Labs
- ☐ Showcase Demos & Innovations
4. Dietary Restrictions (for in-person events)
- ☐ None
- ☐ Vegetarian
- ☐ Vegan
- ☐ Gluten-Free
- ☐ Halal
- ☐ Other (please specify): _____________
5. Accessibility Needs (optional)
- Please let us know if you require any accommodations: ____________
6. Consent & Privacy
- ☐ I consent to SayPro processing my data for event management purposes.
- ☐ I agree to receive updates about future SayPro initiatives.
7. Comments or Questions
- [Open text field]
Format Options
- Online Form Platforms: Google Forms, Typeform, Microsoft Forms
- Offline Version: Fillable PDF or Word Document (for manual distribution)
- Data Storage: All submissions should feed into a secure, centralized database or spreadsheet (e.g., Google Sheets, CRM system)
Submission Instructions
- For online forms, provide an automated confirmation email with:
- A summary of selections
- Event access link or venue info
- Calendar invitation
- For manual submissions, collect via email and confirm manually within 48 hours.
Deadline for Registration
- Virtual Attendees: Register by April 18, 2025
- In-Person Attendees: Register by April 15, 2025 (to confirm catering & seating)
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