SayPro SCSPR-71 titled “Website Setup and Registration”, outlining the responsibilities and deliverables related to the event’s digital presence and participant onboarding.
SayPro Website Setup and Registration
Objective:
To establish a centralized, user-friendly online platform where participants can access all relevant information, register for SCSPR-71, and engage with event materials before, during, and after the event.
Key Components
1. Website Content Management
Ensure the SayPro website includes all essential SCSPR-71 event information:
- Event Overview: Summary of SCSPR-71 goals, themes, and agenda
- Speakers & Sessions: List of confirmed speakers and session descriptions
- Event Agenda: Downloadable and interactive version (PDF + web format)
- Partnership Showcase: Section for highlighting partner organizations and tech demos
- Learning Materials: Access to whitepapers, tech briefs, case studies, and presentation templates
- FAQs: Logistics, participation format, contact info
Deadline: Initial website content live by April 8, 2025
2. Registration Setup
Develop and integrate a professional registration form for participants:
- Fields to Include:
- Full Name
- Organization
- Role/Title
- Email and Phone
- Area(s) of Interest (AI, Cloud, IoT, etc.)
- Consent to data use (GDPR/POPIA compliance)
- Features:
- Confirmation email on registration
- Option to select sessions of interest
- RSVP management with automated reminders
Platform Suggestions: Typeform, Google Forms, or integrated CMS form builder
Deadline: Registration form active by April 9, 2025
3. Document Upload and Access Control
Upload all relevant resources to the website’s “Event Documents” section:
- Presentation templates and branding kits
- Partner proposal guidelines
- Insight reports and topic prompts
- Feedback forms and post-event reports (after the event)
Access Levels:
- Public (Agenda, Speaker List, Overview)
- Registered Users Only (Templates, Case Studies, Live Links)
- Internal (Planning Docs, Drafts – password protected or restricted portal)
Deadline: All documents uploaded and tested by April 12, 2025
Ongoing Tasks
- Monitor form submissions and update participant database
- Test website functionality across devices and browsers
- Provide tech support for login or access issues
- Update content in real-time during the event (e.g., live links, session recordings)
Deliverables
- Fully functional event page with all uploads complete
- Active registration form and user tracking system
- Post-event landing page with replay links and thank-you message (by April 22, 2025)
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