SayPro SCSPR-71 documentation titled “SayPro Partner Contact Database”, designed to streamline outreach, relationship management, and strategic follow-ups with technology partners.
SayPro Partner Contact Database
Objective:
To maintain a centralized, up-to-date database of potential and current technology partners, including key contact information, history of engagement, and future collaboration objectives. This supports efficient relationship management and targeted outreach before, during, and after SCSPR-71.
Key Components of the Database
| Field | Description |
|---|---|
| Organization Name | Name of the partner organization (e.g., TechBridge Systems) |
| Category | Type of partner (e.g., Cloud Provider, AI Firm, Systems Integrator, Startup) |
| Contact Person | Full name of the primary contact |
| Position / Role | Job title or role of the contact person |
| Email Address | Primary professional email address |
| Phone Number | Direct phone or mobile number (if available) |
| Location | Country or region where the partner is based |
| Partnership Status | Status (e.g., New Lead, In Discussion, Active Partner, Dormant) |
| Engagement History | Summary of previous interactions (e.g., past projects, meeting dates, MOUs) |
| Collaboration Goals | Current or proposed joint initiatives, pilots, or system development plans |
| Notes / Follow-Ups | Key next steps, pending actions, or internal owner responsible |
Recommended Format
Maintain the database in a structured Excel or Google Sheets file with sortable columns and searchable filters. For scalability and CRM integration, consider using:
- Airtable
- Zoho CRM
- HubSpot (Free Tier)
- SayPro’s internal partnership tracking platform (if available)
Usage Guidelines
- Update the database weekly during the SCSPR-71 planning period.
- Assign an internal owner to each partner for accountability.
- Ensure data privacy compliance (e.g., GDPR or POPIA) when handling contact information.
- Link entries to related files (e.g., proposals, emails, MOUs) via cloud storage links.
Deliverables for SCSPR-71
- A finalized contact list of at least 30 partners by April 20, 2025
- Contact-ready status for 10+ high-priority collaborators for direct involvement in the event
- Exported version to support networking, panel invitations, and post-event reporting
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