SayPro Monthly April SCSPR-71 initiative. This outlines the specific materials staff must submit to ensure the event is well-prepared, collaborative, and strategically aligned.
Documents Required from Employees
Objective:
To ensure seamless preparation and execution of the SCSPR-71 event by collecting essential, high-quality documents from all contributing employees. These materials will support session planning, stakeholder engagement, and post-event reporting.
1. System Partnership Proposals
Purpose: Present detailed outlines of potential or existing partnerships that align with SayPro’s systems innovation strategy.
Requirements:
- Executive summary of the partnership concept
- Technology or system integration goals
- Roles and contributions of each partner
- Expected impact (technical, social, or economic)
- Status of the relationship (proposed, in negotiation, ongoing)
- Contact information for partner representatives
Format: Word document or PDF (2–4 pages)
Deadline: Submit by April 10th, 2025
2. Technology Solution Briefs
Purpose: Summarize specific systems-based technologies or tools to be showcased or discussed during the event.
Requirements:
- Description of the system or solution
- Use case(s) and deployment examples
- Relevance to SCSPR-71 focus areas (e.g., AI, cloud, interoperability)
- Technical specifications and scalability potential
- Provider information
Format: 1–2 page fact sheet or slide deck
Deadline: Submit by April 12th, 2025
3. Business Case Studies
Purpose: Provide real-world examples of systems implementation or digital transformation initiatives.
Requirements:
- Background and context
- Problem statement and solution approach
- Partners involved
- Outcomes achieved (quantitative and qualitative)
- Lessons learned and transferability
Format: Word or PDF, with optional visuals or diagrams
Deadline: Submit by April 15th, 2025
4. Presentation Slides
Purpose: For employees delivering content during panels or breakout sessions.
Requirements:
- Must follow SayPro’s event slide template
- Include key messages, visuals, and speaker notes
- Slides should be clear, professional, and time-managed (max 10 slides/session)
Format: PowerPoint or Google Slides
Deadline: Final version due April 18th, 2025
5. Feedback Collection Tools
Purpose: Tools for gathering structured input during and after the event.
Requirements:
- Participant feedback forms (for sessions or the full event)
- Speaker/partner evaluation forms
- Suggestions or open-ended response templates
Format: Google Forms, Word/PDF, or digital survey links
Deadline: Submit drafts by April 14th, 2025
Submission Instructions:
All documents should be uploaded to the SCSPR-71 Shared Drive under the appropriate folder category. Ensure file names include:[Document Type]_[Employee Last Name]_[Date]
Example: TechBrief_Khumalo_10Apr2025.pdf
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