SCSPR-71 Participants regarding the preparation of standardized communication materials:
SayPro – Template Development for Reports and Event Communication
Initiative: SCSPR-71 – Sustainable Energy Markets Strategic Partnerships
Issued by: SayPro Chiefs Strategic Partnerships Office
Effective Date: April 2025
Task Title: Prepare Templates for Reports and Communication Materials
Applicable To: SCSPR-71 Participants, Report Writers, and Communications Teams
Purpose
To ensure clarity, professionalism, and consistency in all communications during SCSPR-71 events and strategic activities, participants must prepare standardized templates for key deliverables. These templates will be used across departments to streamline report writing, data presentation, and partnership documentation.
Required Templates to be Developed
1. Presentation Slide Deck Template
- SayPro-branded PowerPoint or Google Slides layout
- Title and subheading format
- Consistent color scheme, fonts, and logos
- Slide types: welcome, agenda, content, data visualizations, speaker bios, Q&A, conclusion
- Footer with date and SCSPR-71 event tag
2. Data Report Template
- Cover page with report title, author, and date
- Executive summary section
- Standard sections: Introduction, Data Analysis, Key Insights, Recommendations, Appendices
- Tables, graphs, and charts placeholders with citation formatting
- SayPro header/footer with SCSPR-71 reference code
3. Partnership Outline Template
- One-page format for partnership scoping and engagement
- Partner name, focus area, shared goals, potential collaboration model
- Value proposition section
- Timeline and contact information block
- Checklist for required documents (MoU, NDA, etc.)
4. Meeting Summary Template
- Template for documenting outcomes of partner discussions
- Fields for date, attendees, key discussion points, action items, and next steps
- Consistent format for internal tracking and external sharing
Formatting Guidelines
- Use SayPro’s official branding kit (colors, logos, font styles)
- Ensure templates are adaptable for both print and digital use
- Save final versions in editable (Word, PPTX) and PDF formats
- File naming format:
[TemplateType][SCSPR71][VersionNumber]_[Date].ext
e.g., DataReportTemplate_SCSPR71_v1_2025-04-25.docx
Responsibilities
| Task | Deadline | Responsible Party |
|---|---|---|
| Draft initial templates | Within 5 business days of assignment | Content Team or Assigned Participant |
| Internal review and feedback | 3 days post-draft | Chiefs Strategic Partnerships Office |
| Finalization and approval | 2 days post-review | Communications Lead |
| Upload to shared event folder | Immediately upon approval | Admin or Documentation Officer |
Outcome
The approved templates will serve as the official formats for all SCSPR-71 communications, ensuring consistency across external events, internal reports, and partner-facing documents.
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