SayPro Required Documents for Employees (To Be Uploaded via SayPro Website)

Applicable To: SayPro Strategic Partnership Coordinators, School Support Staff, and Regional Leads
Programme Reference: SCSPR-26 – SayPro Combined School Strategic Partnerships
Submission Deadline: Monthly or as specified by SayPro Strategic Partnerships Office
Upload Location: www.saypro.online/employee-documents (Internal Access Only)

✅ Mandatory Documents for Upload

1. SayPro Assignment Confirmation for SCSPR-26
   • Official confirmation form assigning the employee to the SCSPR-26 implementation.
   • Must be signed by the reporting Director.
   • Format: PDF or JPEG (signed document)
2. Combined School Infrastructure and Performance Audit Template
   • Completed template detailing the physical infrastructure, safety compliance, and academic performance indicators of the assigned Combined School.
   • Used for baseline assessment and strategic planning.
   • Format: XLSX or PDF
3. Stakeholder Engagement Attendance Register
   • Register capturing attendance during community meetings, workshops, or roundtables hosted via SayPro platforms.
   • Should include names, designations, organisations, and signatures (digital or scanned).
   • Format: XLSX or PDF
4. Monthly Integrated School Development Report
   • A comprehensive narrative and data-driven report on activities conducted, milestones achieved, issues encountered, and support needed.
   • Must align with the SayPro Monitoring and Evaluation Framework.
   • Format: Word (DOCX) or PDF
5. Strategic Partnership Proposal and MoU Drafts
   • Drafts of partnership proposals and Memoranda of Understanding (MoUs) with local stakeholders, government departments, or service providers.
   • Each file must be labelled with the school name and stakeholder type.
   • Format: DOCX or PDF
6. Digital Workshop Evaluation Forms
   • Completed feedback and evaluation forms from participants of SayPro-facilitated workshops.
   • Can be individual forms or consolidated summary reports.
   • Format: XLSX, PDF, or Google Forms export
7. SayPro Combined School Integration Matrix
   • Updated matrix outlining how school activities, leadership levels (ECD to FET), and services are being integrated.
   • Required for tracking vertical alignment and operational coherence.
   • Format: XLSX or PDF

📌 Important Reminders

• Ensure all file names follow this format: [SchoolName_DocumentType_MonthYear]
  (e.g., ThandekaHS_InfraAudit_March2025.pdf)
• All uploads must be done via your verified SayPro Staff Account.
• Late or incomplete submissions will affect compliance tracking and project milestones.

For Technical Support or Submission Issues:
📧 Email: support@saypro.online
📞 WhatsApp Support: +27 78 099 9738
🌐 Internal Portal: saypro.online/login