SayPro Biweekly Infrastructure and Stakeholder Engagement Report Submission

Reporting Period: 1–15 March 2025
Submitted via: SayPro Internal Communication Tool (S.I.C.T.)
Managed by: SayPro Community Education Centres Strategic Partnerships Office
Report Code: SCSPR-20 / ENG-INF-MARCH1

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✅ Report Submission Overview:

Infrastructure Progress Reporting

• Sites Covered:
  • Khayelitsha CEC (Western Cape)
  • Thohoyandou CEC (Limpopo)
  • Flagstaff CEC (Eastern Cape)
• Key Infrastructure Updates:
  • Khayelitsha: Wall construction completed (ready for roofing phase)
  • Thohoyandou: Roofing underway; electrical fit-out initiated
  • Flagstaff: Site cleared and pegged; awaiting municipal permit sign-off
• Documents Submitted:
  • Updated Biweekly Project Monitoring Forms (SayPro Version)
  • Site photos and progress videos (embedded)
  • Milestone status charts and contractor comments

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Stakeholder Engagement Reporting

• Engagements Conducted:
  • Virtual consultation with Ward Councillor and School Governing Bodies (Khayelitsha – 4 March)
  • Infrastructure alignment session with University of Venda liaison team (Thohoyandou – 7 March)
  • Traditional Leaders Site Briefing (Flagstaff – 10 March)
• Community Feedback Summary:
  • Requests for youth skills involvement and local subcontracting
  • Concerns around site access road upgrades in Flagstaff
  • Supportive response to SayPro’s digital documentation and transparency model
• Documents Submitted:
  • Stakeholder Attendance Registers (Digitally Signed)
  • Engagement Summary Reports (PDF)
  • Voice Notes and Community Q&A Logs

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📁 All reports submitted via:

SayPro Internal Communication Tool → SCSPR-20 Workspace → Biweekly Reports → 15 March Uploads Folder

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📍Next Submission Due Date:

30 March 2025

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Action Required:

• SayPro team leads to review and tag comments in SICT for follow-up actions.
• Director of Strategic Partnerships Royalty to review and sign final summaries for archiving.