SayPro Data Entry
Objective: Ensure accurate and timely input of project data into the SayPro system for effective tracking, reporting, and analysis.
Action Items:
- Log in to the SayPro Project Management & Data System using authorized credentials.
- Input the following data sets for each active project:
- Project title, location, and duration
- Key milestones and completion dates
- Budget allocations and expenditures
- Beneficiary numbers (disaggregated by age, gender, region, etc.)
- Outcome and impact indicators (quantitative and qualitative)
- Validate data accuracy by cross-referencing:
- Reports from field teams
- M&E reports
- Financial statements
- Tag each data entry with appropriate identifiers (project code, funding source, region).
- Update progress status bars and activity logs weekly.
- Notify supervisors once data is entered and verified for each project.
Purpose of the Task:
- Enables real-time performance monitoring.
- Supports automated impact report generation.
- Enhances transparency for internal and external stakeholders.
- Prepares the system for audits and donor reviews.
Frequency:
- Weekly updates or immediately after major project activities/events.
Responsible Teams:
- Project Officers
- M&E Team
- Data Entry Clerks
- Finance and Admin Support Staff
Deadline for SCSPR-13 Period:
All project data must be entered and verified by June 27, 2025.
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