SayPro – Tasks to be Completed During SCSPR-13 Period
Reporting Period: June 2025
Report Reference: SCSPR-13
Issued By: SayPro International Donors Strategic Partnerships Office
Oversight: SayPro Strategic Partnerships Royalty
Purpose
To ensure successful implementation of strategic partnership initiatives and strengthen relationships with international donors, the following key tasks are to be completed during the SCSPR-13 reporting cycle.
✅ Key Tasks
1. Donor Communication
Objective: Establish and maintain regular engagement with international donors.
Action Items:
- Initiate formal communication through the SayPro Website’s Donor Communication Portal.
- Provide donors with project updates, milestone achievements, and upcoming activities.
- Respond to donor queries within 48 hours.
- Schedule at least three donor engagement meetings (virtual or in-person).
- Share quarterly newsletters and impact stories from the field.
2. Project Documentation Collection
Objective: Gather and organize key project documents from implementing teams.
Action Items:
- Ensure submission of:
- Updated Project Proposals
- Latest Financial Reports
- Mid-term or final Impact Assessments
- Required Compliance Certificates
- Upload all documents to the SayPro Internal Project Portal.
3. Donor Impact Reporting
Objective: Highlight the outcomes and value of donor-funded projects.
Action Items:
- Compile donor-specific Impact Reports using SayPro’s standard reporting template.
- Include:
- Project achievements
- Beneficiary feedback
- Photos, infographics, and testimonials
- Submit to donors by the end of June via the portal and email.
4. Resource Allocation Monitoring
Objective: Ensure effective use of donor funds.
Action Items:
- Track budget usage against project plans using the SayPro Resource Dashboard.
- Identify under-utilized or overspent areas and submit a reallocation proposal if needed.
- Ensure administrative costs do not exceed the approved threshold (e.g., 25%).
5. Strategic Review & Planning
Objective: Align current donor projects with SayPro’s long-term development goals.
Action Items:
- Conduct a strategic alignment session with Program Managers and M&E Officers.
- Review project relevance to SDGs and SayPro 2030 Vision.
- Recommend any course corrections or redesigns based on performance metrics.
6. Compliance Verification
Objective: Ensure all projects meet donor and legal compliance standards.
Action Items:
- Verify all active projects have up-to-date compliance documents (e.g., tax, B-BBEE, safety).
- Submit updated certificates to donor folders.
- Flag any compliance risks for immediate resolution.
7. Internal Reporting & Team Coordination
Objective: Maintain transparency and operational efficiency.
Action Items:
- Hold weekly check-in meetings with all project leads.
- Submit internal progress report to the Strategic Partnerships Royalty by June 28th.
- Track and resolve pending action items from previous periods.
Submission Deadline for Final SCSPR-13 Report:
June 30, 2025, at 17:00 (SAST)
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