SayPro Process for New Applications for Accreditation

SayPro Process for New Applications for Accreditation

Division: SayPro Strategic Partnerships Royalty
Office: Qualification Accreditation Strategic Partnerships Office
Scope: New Partnership Applications for Qualification-Related Accreditation

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1. Application Submission

Responsible: External Partner (Applicant)
Platform: SayPro Strategic Partnerships Portal (SPP)
Requirements:

• Completed online application form
• Supporting documents:
  • Company/Organizational profile
  • Registration documents
  • B-BBEE certificate (if applicable)
  • Portfolio of programs/services
  • Signed preliminary MoU template
  • Risk and compliance declaration
• A non-refundable application fee (if applicable)

Output: Confirmation of submission + Application Reference Number (ARN)

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2. Preliminary Screening

Responsible: Partnerships Accreditation Officer
Timeframe: Within 3 working days of submission
Checklist:

• Completeness of documents
• Validity of registrations and licenses
• Alignment with SayPro mission and qualification themes
• Risk classification (initial)

Outcome:

• Proceed to Evaluation or
• Return for Revision/Additional Documents

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3. Internal Evaluation and Due Diligence

Responsible: Accreditation Evaluation Committee
Timeframe: 5–10 working days
Steps:

• Review of programs/services offered
• Matching against SayPro Qualification Framework
• Evaluation of past projects and impact (if available)
• Stakeholder reference checks
• Verification of legal and compliance documentation
• Risk assessment update (move from R*Provisional to R1-R4)

Tool: Internal scoring matrix & partner evaluation rubric

Outcome:

• Draft Evaluation Report
• Classification into Q1–Q4 and Risk Level R1–R4

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4. Accreditation Decision

Responsible: Head of Strategic Partnerships Accreditation
Timeframe: Within 3 days of committee review
Decision Types:

• Full Accreditation: Valid for 2–3 years, with annual review
• Provisional Accreditation: 6–12 months with KPIs and close monitoring
• Conditional Accreditation: Subject to submission of outstanding documents
• Rejected: Does not meet minimum threshold

Output: Official Letter of Outcome + Accreditation Certificate (if approved)

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5. Onboarding & MoU Signing

Responsible: SayPro Legal and Partnerships Team
Timeframe: 1 week post-approval
Steps:

• Review and finalize Memorandum of Understanding (MoU)
• Schedule onboarding workshop/webinar
• Introduce to SayPro partner reporting portal
• Provide access credentials and integration tools
• Upload to SayPro Accredited Partners Database

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6. Monitoring & Review Cycle Initiation

Responsible: Compliance and Monitoring Unit
Setup Includes:

• Quarterly performance and compliance tracker
• Reporting obligations (monthly/quarterly)
• Key Performance Indicators (aligned with category and risk level)
• First review scheduled based on accreditation level

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Summary Process Flow

1. Partner Submits Application
2. Preliminary Document Screening
3. Full Evaluation & Risk Profiling
4. Decision & Classification (Q1–Q4, R1–R4)
5. MoU Finalization & Onboarding
6. Monitoring, Compliance, and Continuous Review