Document Type: Official Declaration
Applies To: All Individuals Working with SayPro Data or Strategic Systems
Issued By: SayPro Qualification Accreditation Strategic Partnerships Office
Effective Date: [Insert Date]
Version: May 2025
📌 Purpose of This Declaration
SayPro is committed to the ethical use of data, the protection of confidential information, and the upholding of trust within all its qualification, accreditation, and strategic partnership engagements. This declaration affirms the signatory’s understanding of, and commitment to, SayPro’s data ethics policies.
📄 Declaration Statement
I, the undersigned, hereby declare that I understand, acknowledge, and agree to the following:
- Data Responsibility & Integrity
I will handle all data—internal or external—with utmost responsibility, accuracy, and transparency, ensuring that all interpretations, extractions, and reports I produce are grounded in factual, unbiased analysis. - Confidentiality
I will not disclose, share, or misuse any SayPro-related data or partner organisation information, whether anonymized or identifiable, without express written authorization from SayPro. - Ethical Use of AI & Data Tools
I will use SayPro’s GPT tools and AI-powered systems in ways that align with responsible AI use, avoiding misuse, bias amplification, or misrepresentation of generated insights. - Compliance with Legal and Institutional Standards
I agree to comply with all applicable laws regarding data protection, including but not limited to the Protection of Personal Information Act (POPIA) and other regional or international data privacy regulations. - Access & Use Boundaries
I understand that any access to SayPro systems, tools, and databases is role-specific and time-bound. I will not attempt unauthorized access or share login credentials. - Reporting Obligations
I will immediately report any breaches, vulnerabilities, or ethical concerns to the SayPro Ethics & Data Compliance Office. - Use of SayPro Intellectual Property
I acknowledge that all AI-generated content, data sets, dashboards, and frameworks developed under SayPro’s systems remain the intellectual property of SayPro and may not be used outside the scope of assigned duties without approval.
🖊️ Signatory Acknowledgment
| Full Name: | __________________________________________ |
|---|---|
| SayPro ID / Employee Code: | __________________________________________ |
| Official Email Address: | __________________________________________ |
| Role / Project Title: | __________________________________________ |
| Signature: | __________________________________________ |
| Date Signed: | __________________________________________ |
✅ Submit to:
SayPro Employee Portal → Upload Center → “Data Ethics & Confidentiality” Section
📞 For Questions or Clarifications:
Email: ethics@saypro.org
Phone: +27 87 654 3200
Website: www.saypro.org
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